Armed Forces of Ukraine simplify and accelerate fuel supply to units
Over 50% of fuel requests are now fulfilled in under 24 hours. With the rollout of the fuel and lubricants component of the Digital Logistics Management System (DLMS), the Ministry of Defence has doubled the pace of fuel supply to the Armed Forces. From digital request to fuel in vehicle tanks now takes as little as a few hours and up to two or three days — a turnaround that was impossible under the so-called “paper army”.
The Ministry of Defence has already rolled out the fuel and lubricants component of the Digital Logistics Management System (DLMS) across 600 military units. Under the project, 700 users have joined the system, and training has been delivered to more than 1,600 service members.
All fuel requests now go through a unified digital system. It reflects the complex structure of the Armed Forces: more than 100 approval routing options have been configured, and each request passes through one or more military command authorities. This ensures clear oversight and accountability at every stage.
What this means for the military
- Less bureaucracy. Requests are submitted and approved within a single system — without duplicate documents or unnecessary manual steps.
- Faster delivery. Thanks to digital approval routing and automated deadline controls, requests are fulfilled within days, and fuel reaches units without delays caused by paper-based procedures.
- Transparent process. At any time, it is clear which stage a request is at and who is responsible for it.
- Data enabling informed decision-making. The system provides real-time analytics, enabling the identification of bottlenecks and continuous refinement of the supply process.
As a result, military units across the country are beginning to receive fuel and lubricants faster thanks to the digitization of processes within the Digital Logistics Management System (DLMS).
The Digital Logistics Management System (DLMS) ensures a unified end-to-end process — from submitting a request to the actual issuance of fuel. It provides commanders with a comprehensive picture of supply: contracted delivery volumes and dates, stock levels at bases and warehouses, unit requirements, the status of each request at every stage, and who is responsible for its processing. The system automatically controls delivery volumes and timelines, preventing deliveries beyond approved amounts or outside established deadlines.
About the system
The system is based on SAP, a data-driven platform for defense resource management used by over 90% of NATO member states’ armies. It provides real-time visibility into available resources, tracks their movement, enables supply planning, and supports decision-making based on up-to-date data.